Every day, a kindergarten teacher, interacting with children and their parents, receives information about the characteristics of the psychophysiological development of children, the nuances of education, and some family problems. A parent meeting is a tool that will help expand contact between teachers and parents, involve parents in the life of the group and kindergarten, help the family in proper upbringing, and improve the pedagogical culture of parents.
The minutes of a parent meeting in a kindergarten are a special document recording the progress of the meeting, as well as the issues that were raised and the decisions that were made.
Thus, a parent meeting at a preschool educational institution is an opportunity to build a dialogue between parent and teacher, identify questions and problems, and find solutions to them. And the protocols will record these issues and decisions.
Protocols of parent meetings in kindergarten
How to hold a meeting in kindergarten
Parent meetings are held throughout the kindergarten and only in a separate group. In addition, depending on the issues raised at the meeting, the following can be distinguished:
- current;
- thematic;
- organizational;
- final.
Any type of meeting will require the organizers to prepare, search for approaches to parents, because it is necessary not only to share some information with them, but also to reach them, to try to “mobilize” them for some specific actions, for example, in analyzing behavior or raising a child. Sometimes it is even difficult to ensure the attendance of parents.
The presence of parents is mandatory when considering the following issues:
- reporting information about the educational process and results;
- innovations in the field of preschool education;
- conflict resolution;
- if cooperation with parents is mandatory, then making decisions on all functional changes in the work of the preschool educational institution.
At the end of the meeting, the minutes of the parent meeting in the kindergarten are drawn up and signed.
What issues are brought up for consideration?
At the meeting, issues related to educational work and the child’s adaptation to kindergarten are discussed, and a document is drawn up. In particular, the following topics are raised:
- what are the age characteristics of preschool children;
- what is the task and role of educators;
- who will be part of the parent committee;
- what functions will the committee members perform in the preschool educational institution?
Important! All issues raised are indicated under the heading “Agenda”. Regarding the decisions made, they are also reflected in the corresponding section.
Thus, based on the results of the discussion with parents in the kindergarten, protocols are drawn up. The document contains a list of participants, issues discussed and proposals heard. Based on the results of the meeting, organizational decisions are made, which are also recorded in the document. Next, you can download ready-made protocol samples.
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Stages of a meeting
During the meeting, the following key stages can be distinguished:
- Organization . At this stage, the organizers should notify the participants and ensure their attendance at the meeting, prepare presentations or other materials that will help clarify the issues being discussed. You can also write letters of gratitude for parents who take an active part in the life of the preschool educational institution. At the same stage, the room for the meeting is prepared.
- Creating a script and conducting meetings etc. The event should consider the achievements of children; preschool workers talk about the relationships between children in the group, without giving negative assessments to children and their parents. The mood of the audience should remain positive throughout the meeting. Also, the meeting should help parents and teaching staff discuss all issues of interest or problems that have arisen.
- Analysis of the event results. At the end of the meeting, you need to summarize all the conclusions that were made and outline the decisions. Next comes the preparation of the protocol and filling out questionnaires (if any) for parents.
A parent meeting can be considered well organized when the following principles are met:
- the meeting did not take long;
- new data were presented;
- The meeting was not only theoretical, but also practical.
How are the minutes of the parent meeting drawn up?
During the meeting, it is necessary to draw up minutes - this is done by the secretary of the event. It can be any preschool teacher. The secretary can develop and use a pre-created minutes template and complete it during the meeting. Templates and samples of protocols for parent meetings in kindergarten are presented at the end of the article.
Minutes of preschool educational institutions meetings:
- record the progress of the meeting;
- provide a report to senior management on the implementation of assigned tasks;
- record existing orders;
- provide the opportunity to receive a report on the execution of tasks;
- help in resolving disputes.
The legislation does not oblige the use of certain frameworks for document execution. It can be drawn up on A4 paper and filled out manually or using a computer. The document header should contain:
- name of the preschool institution;
- theme of the meeting;
- date and location;
- number of participants.
The “Agenda” section should display the issues that will be discussed. They need to be formulated briefly.
The “Reports” section contains:
- a summary of the participants' speeches;
- questions from participants;
- answers to them.
At the end of the meeting, the minutes should contain all the information about the various issues discussed at the meeting, all the reports, as well as the solutions reached.
The minutes of the parent meeting in kindergarten must be certified by the chairman and secretary of the meeting. Sometimes the protocol is also signed by members of the parent committee. If the purpose of the meeting was to inform parents about something important (For example: a flu epidemic, the danger from ticks, etc.), you can draw up a “Familiarization Sheet.” It is signed by all those present and added to the minutes of the meeting as an appendix.
Decisions made during the meeting are binding on all children and parents, regardless of their presence at the meeting. If an important decision was made during the meeting, it is necessary to familiarize all parents with it (even those who were absent). To do this, you can call or place an ad in the “parents’ corner.”
Document drafting plan
Since the minutes of the parent meeting is a mandatory document, it is drawn up according to certain rules. Let's look at an approximate template that is intended for use in a kindergarten. A similar form is used for school meetings.
- Date of the event.
- Name of the group and preschool educational institution.
- Theme of the meeting.
- List of those present. If the total number is within 10, you can list the parents by name.
- Invited participants. A medical professional, speech therapist, or administration representative can join the discussion. If any of these persons were present at the event, it is worth indicating their full name and position.
- Chairman. As a rule, a member of the parent committee.
- Secretary. Also selected from parents.
- Agenda. Under this separate heading, all the issues that will be raised at the meeting are listed.
- Progress of the meeting. Speakers are listed here based on the main topics of the meeting.
- Decisions based on the results of the discussion. The final definition obtained as a result of joint work fits in. If there are several solutions, they are listed under numbers.
- Signatures of the chairman and secretary with transcript.
In some cases, voting is provided for issues discussed at meetings in kindergartens. In this case, it is worth sorting out the design and displaying the results separately, breaking them down into points “for”, “against”, “abstained”.
Sample minutes of parent-teacher meetings in kindergarten
Protocol No. 2
Parents' meeting in the middle group of MBDOU No. 3
dated August 8, 2022
Topic: “Tasks of education and training for the academic year”
Goal: Expanding contacts between parents and teachers; Improving the pedagogical culture of parents and literacy in matters of children's life safety. Involving parents to participate in the life of the group and kindergarten.
Objectives: To familiarize parents with the tasks and features of educational work, the tasks of the preschool institution for the new school year; teach parents to observe the child, study him, see successes and failures, try to help him develop at his own pace; intensify work on children's speech development. Forming in parents a sense of responsibility for the safety of their child. Preserving the life and health of children.
Chairman: Afanasyeva Yu.E. Secretary: Chubanova L.I.
Present: 17 people Absent: 6 people
Agenda:
1. Presentation of letters of gratitude to parents for their assistance in preparing the group for the new school year. – Krivina 3.N.
2. “Age and psychological characteristics of the development of children 4-5 years old.” Speech by V.N. Yurina
3. “Features of the educational process in the middle group of preschool educational institutions.” – Sinitsyna V.V.
4. Selection of the parent committee for the upcoming school year.
Listened:
1. On the first issue of the agenda, the head of the MBDOU, Krivina 3.N., was heard. She congratulated parents on the start of the school year and presented letters of gratitude for their help in preparation.
2. Teacher V.N. Yurina spoke on the second issue. She told parents about the age and psychological characteristics of the development of children of middle preschool age. Parents received brief instructions “Age characteristics of children in the middle group” (4-5 years old).
3. On the third question, we listened to teacher V.V. Sinitsyn. She informed the parents about the group’s daily routine, the content of the educational process in accordance with the educational program being implemented, the class schedule, contact phone numbers of the MBDOU administration and teachers. Parents asked questions that interested them, expressing wishes and suggestions for improving the quality of the educational process.
5. On the fourth question, teacher Yurina V.N familiarized those present with the document on the Regulations of the parent committee in the MBDOU, read out the tasks of the parent committee, the organization and content of work, and the rules of parent committees. Parents proposed the candidacy of N.E. Davydova. as chairman of the parent committee. Parents proposed their candidacy for members of the parent committee: Petrova O.V. and Smiridonova I.V. Representatives of the parent committee suggested purchasing gifts for children's birthdays. The parents voted unanimously.
Decided:
- Take note of the contents of the leaflet “Child 4-5 years old”
- Teachers and parents interact with each other, striving to fulfill the main task - creating favorable conditions for the development and upbringing of children in the existing team.
- Unanimously approve the composition of the parent committee: Chairman: Davydova N.E. Members: Petrova O.V. and Smiridonova I.V.
Voted:
“for” – 17 people “against” – 0 people
Chairman: _____________ Afanasyeva Yu.E.
Secretary: _____________ Chubanova L.I.
Download this example
Sample protocol
Parent meeting minutes form
Sample form of minutes of parent meeting.
Protocol No.____
Parent meeting of group No.______ Topic:_______________________________________________________
from " "_____________201_______. Present: ______person. Absent: _______ people.
Invited: (full name, position) ________________________________
Agenda for parent meeting: 1. ________________________________________________________________ 2. ________________________________________________________________
On the first question they heard: ( F.I.O., position
).
She he) ……………. ( it is necessary to briefly state the main idea of the speaker)
Next, the teacher invited the parents to jointly discuss this issue, express their opinions, suggestions, comments, questions, etc. (
In the protocol, the secretary specifically indicates who (full name) and what thoughts expressed, proposed, expressing disagreement and on what issue.)
Making a decision by voting. For - ... person, against - ... person (specifically the full name of the parent)
Resolved: accept unanimously (accept by majority vote, not accept).
On the second issue they heard: ... ( similarly for all issues on the agenda
).
Meeting decision: 1_______________________________Responsible_______ ( full name
.).
Period of execution._________________________________________________
2______________________________Responsible_________ ( full name).
Period of execution._________________________________________________
3___________________________Responsible_______________( full name).
Period of execution._________________________________________________
Chairman:_________________(signature)_____________(transcript).
Secretary: __________________ (signature) _______________ (transcript).
Recommendations
1. In the “attended” column, you must indicate the number of parents present at the meeting. 2. It is necessary to acquaint those absent at the meeting with the decision of the parent meeting through an announcement in the parent corner or individually. 3. The protocol should indicate the specific names of the parents and their questions and proposals that arise during the discussion of the issue. 4. Educators do not have the right to impose their opinions on parents. There is a joint discussion of the issues on the agenda. 5. At the meeting, pedagogical issues related to the upbringing, training and development of children should be discussed and resolved primarily. 6. The results of pedagogical diagnostics are not presented for general discussion. Data about children is given to the parent (legal representative) only on an individual basis (confidentially). 7. Decisions are made on each issue separately, by voting. The secretary records the number of votes: how many people are for and how many are against (who specifically is against, indicating their full name). 8. The wording of the decision must be clear, specific, indicating the deadlines for execution and those responsible. 9. The minutes of the parent meeting is a document included in the list of files of the MDOU, and is completed in a timely manner (within 3 days). 10. Responsibility for the timely completion and correct execution of the minutes of parent meetings lies with: • for general parent meetings - the senior teacher of the preschool educational institution; • for group parent meetings - teachers. 11. The texts of speeches, consultations of group teachers and other preschool employees who spoke at the parent meeting must be attached to the minutes of parent meetings.
